Can I meet clients in a coworking space?

I booked meeting rooms to hold corporate interviews while my restaurant is being built and I fond Groundwork to be the perfect spot for this! Clean, modern, friendly, easy parking, free coffee! What more could you want. Thank you GW!

Brandon Roderick, Owner of The Baker & Olivia’s

Coworking spaces are great for individual productivity— whether you’re a remote worker, entrepreneur, digital nomad, or anything in between. But a question we often get during tours is “can I meet clients in the coworking space?” The short answer is YES! We have dedicated meeting rooms that are perfect for taking clients.

In fact, a commonly noted benefit of coworking spaces is the professional atmosphere for client meetings. However there are some key considerations to ensure a smooth experience for you, your clients, and anyone else working from the coworking space.

Only take clients in dedicated meeting spaces

While coworking spaces offer flexibility and collaboration, it’s important to be mindful of the environment and your surroundings. You should avoid taking clients in the open flex space and instead book a meeting room to ensure privacy and minimize disruption to other members. This allows you to control the atmosphere of your meeting, display presentations, and ensure confidential conversations remain that way.

No drop-in appointments

If you plan to meet clients at a coworking space, whether as a member or on an as-needed basis, it’s essential to establish a by-appointment-only policy for client meetings.

Prospective clients often feel frustrated and confused when they show up to a coworking space expecting to meet you only to learn that there is no one on sight.

A “by-appointment-only” policy keeps prospective clients happy and informed, and allows you to prepare and book a meeting room in advance.

Communicate expectations with your client

As the host, it’s your responsibility to greet your client upon arrival at the coworking space. For this reason, you should make sure that you are on sight before your client arrives and have a clear communication plan in place (phone call, text) so they can reach out to you directly when they arrive. This is especially important during our unstaffed hours when the doors are locked.

It can also be helpful to provide your client with important information about parking and navigating the building.

Be a courteous host and guest

Meeting rooms are a shared space used by both members and non-members. As such, there is an etiquette that goes with using them. Check out this blog post to learn how shared meeting rooms work in a coworking space. Here are some important things to consider:

• Make sure you book the room: This is very important so others know the room is unavailable and allows us to accurately track your meeting rooms hours (if you’re a member).
• Respect your booked time: If you need to stay over your allotted time, check the booking calendar to make sure nobody is using it after you, and then book your extra time.
• Book the room you need: if you are meeting with just one other person, don’t book a larger room unless you need to for specific equipment.
• Clean up after yourself: Be sure to clear out coffee mugs and/or food, erase the whiteboard, wipe down the tables if needed, and leave the room ready for the next person.

By following these simple guidelines, you can ensure productive client meetings in any coworking space while maintaining a productive and respectful environment for everyone.

Ready to book a room? Learn more >